Effective Date: January 05, 2026
1. Introduction
This Cookie Policy explains how Thought Xchange Network (“we”, “our”, or “us”) uses cookies and similar tracking technologies on www.thoughtxchangenetwork.com and any associated conference websites (collectively, the “Site”).
It describes what cookies are, the types of cookies we use, and the choices available to you regarding your data.
2. What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They are commonly used to enable core website functionality, remember preferences, analyze usage, and support marketing activities.
We may also use similar technologies such as:
- Pixels and Tags: Small blocks of code used to track engagement and actions.
- Web Beacons: Electronic images used to count users who have visited a page.
- Local Storage: Storing data within your browser’s local memory to improve performance.
3. Why We Use Cookies
We utilize these technologies to:
- Ensure the proper operation and security of the Site.
- Enable event registration, ticketing, and secure payment workflows.
- Remember user preferences and settings.
- Analyze website performance and usage trends.
- Support marketing and advertising activities where permitted by law.
4. Types of Cookies We Use
We categorize our cookies into the following groups:
- Strictly Necessary Cookies: Required for core functionality such as security, form submission, and payment processing. These cookies cannot be disabled through our preference tools as they are essential for the Site to function.
- Performance and Analytics Cookies: These help us understand how visitors interact with the Site. This may include tools such as Google Analytics, HubSpot, and similar platforms to track usage trends.
- Functionality Cookies: Used to remember user selections and preferences, supporting features such as calendar integrations and event reminders.
- Advertising and Targeting Cookies: Used to measure the effectiveness of marketing campaigns and deliver relevant advertisements. This may involve platforms such as Google Ads, LinkedIn Ads, or Meta.
5. Third-Party Cookies and Integrations
Some cookies are placed by third-party services integrated into the Site. These include:
- Payment Processors: Such as Stripe for secure transactions.
- Marketing & CRM: Platforms used for lead management and analytics.
- Embedded Media: Content providers for videos or interactive agendas.
Note: These third parties collect information directly, and their data use is governed by their respective privacy and cookie policies.
6. Cookie Duration
- Session Cookies: These are temporary and expire when you close your browser.
- Persistent Cookies: These remain on your device until manually deleted or until they reach a defined expiration date.
7. Your Choices and Controls
You can manage your cookie preferences in several ways:
- Consent Tools: Use the cookie banner or preference center provided on the Site.
- Browser Settings: Adjust your browser to block or delete cookies entirely.
- Platform Opt-Outs: Use specific settings on platforms like Google or LinkedIn to limit certain types of tracking.
Please note: Disabling essential cookies may prevent you from completing event registrations or accessing secure areas of the Site.
8. International Data Transfers
Cookie-related information may be processed or stored outside your country of residence, including in the United States and Canada. We implement appropriate safeguards to protect personal information during these transfers.
9. Compliance with Privacy Laws
This policy is designed to align with:
- U.S. Federal and State laws.
- Canada’s PIPEDA.
- GDPR requirements (where consent is obtained before placing non-essential cookies).
10. Updates to This Cookie Policy
We may update this policy periodically to reflect changes in technology, legal requirements, or our business practices. Updates will be posted on the Site with a revised effective date.